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The file consists of:
(1) Exhibition booklet

A bill for newspapers for £ 15s 0d is entered in the Necessary Expenses Book [MCAD/3/3/3] but is missing from the bundle.

[printed form completed by hand]

General Post Office London

Revd Bursar Magd College for John Briggs
1778

Jan 5 [St Thomas?] thro to April 5 - £0 14s 6d
Received April 1778 William Gregory

Revd above is your account which please to pay to Mr W. Gregory or Order & you will oblige your most obedient servant
John Briggs

[printed form completed by hand]

Revd Bursar Mag. Col. To Charles Coltson General Post Office, London

To News-papers
From 10 Oct 1794 to 5 Jan 1795 = £0 17s 6d

Please pay the above contents to Mr Rofe And you’ll oblige, your humble servant,
CHARLES COLTSON

Received the Content [signed] Mr Rofe

[printed form completed by hand]

Revd Bursar Mag College to Charles Coltson General Post Office, London

To News-papers
From 5 July 1795 to 10 Oct 1795 = £1 15s 0d

Please pay the above contents to Mr Rofe and you’ll oblige, your humble servant,
CHARLES COLTSON

Received the Contents Mr Rofe

[on the reverse is written 'No. 8 Newspapers' but '8' is struck through and replaced with 7]

[printed form completed by hand]

Revd Bursar Mag. Coll. to Charles Coltson, General Post Office, London

To News-papers,
From 10 October 1795 to 5 January 1796 = £1 15s 0d

Please to pay the above contents to Mr Rofe and you’ll oblige your humble Servant,
CHARLES COLTSON

Received the contents [signed] Mr Rofe

[printed form completed by hand]

Revd Bursar Mag College to Charles Coltson General Post Office, London

News-papers
From 5 Jan 1796 to 5 Apr 1796 = £1 15s 0d

Please pay the above contents to Mr Rofe And you’ll oblige, your humble servant,
CHARLES COLTSON

Received the Content [signed] Mr Rofe

[printed form completed by hand]

Revd Bursar Mag. to Charles Coltson, General Post Office, London

To News-papers,
From 5 Apr 1796 to 5 July 1796 = £1 15s 0d

Please to pay the above contents to Mr Rofe and you’ll oblige your humble Servant

CHARLES COLTSON

Received the contents [signed] Mr Rofe

[Printed bill completed by hand]

Revd Bursar Mag. Coll. To Charles Coltson, General-Post Office, London

To News-papers
From 5 July 1796 to 10 Oct 1796 = £1 15s 0d

Please to pay the above contents to Mr Rofe and you’ll oblige your humble Servant,
Charles Coltson

Received the contents Mr Rofe

[printed form completed by hand]

Revd Bursar Mag. Coll. To J. Hobart Briggs, General Post Office, London

To Newspapers,
From 5 April 1813 to 5 July 1813 = £1 6s 0d

Please to pay the above to Mr Brown and you’ll oblige your humble Servant,
J. HOBART BRIGGS

Clerk of the Yarmouth Road

Paid to Brown

File related to legal matters concerning the installation of the new organ including correspondence with the Archdeacon and solicitors.

(1) Specification for the new organ and associated building works by Martin Stancliffe, Architects

(2) plans and drawings:

• site location and access
• scaffold access
• stair and balustrade
• electrical scheme
• plan of existing loft support structure
• plan of existing loft level, chapel organ loft
• plan of new upper floor - phase one and phase two
• timber frames
• fixed and removeable boards

(3) Estimate from T. Trenchard, organ builder

(4) 21 colour photographs of the dismantling of the old organ and the installation of the new one

File concerning the inauguration of the new chapel organ:

(1) invitation to the inauguration and recital by Gustav Leonhardt, 3 Feb 2001

(2) programme for the inaugural concert

(3) postcards showing the new organ in the Chapel with details printed on the back

(4) three colour photographs of the organ

(5) programme for a recital by Stephen Farmer, 27 Feb 2001

(6) Chapel Term Card for Lent Term 2001 featuring the Chapel organ

File containing:

(1) front elevation, section and plan

(2) wind system of the organ

(3) console section

(4) mouldings

File containing correspondence between Goetze and Gwynn and Dr Richard Luckett about the requirements for the new organ. Also publicity material for the firm including postcards of organs they had built, and a draft contract.

File containing:

(1) Chapel Affairs Committee paper on the Ecclesiastical Exemption and future improvements to the College Chapel

(2) Copy of the minutes of the Governing Body Committee meeting at which this was discussed

(3) Background on the organ

(4) Design of the new organ by Goetze and Gwynn, Feb 1999

File containing reports and correspondence about the Hunter Organ and whether it should be replaced. Includes:

(1) a report on the existing organ, including details of its maker and subsequent rebuildings, by the Revd Dr N.J. Thistlethwaite (Tutor and Chaplain, Gonville and Caius), 1988

(2) discussions about how to replace the organ including the suggestion of buying an organ from Nettlecombe (which proved unsuitable)

(3) decision to commission the firm Goetze and Gwynn to build a new one

Three letters from Crowland Abbey to Stephen Farmer about the installation of the mixture from the old chapel organ in the parish church and how well it was working and the choir were responding.

File containing correspondence between Martin Stancliffe, Architect and Dr Richard Luckett about removing the old organ and installing the new one.

Includes a list of benefactors and plans for the benefactors plaque.

Specification of works in constructing a new roadway to the Master's Lodge, including forming a new entrance gateway in Magdalene Street and other work in connection at Magdalene College.

Black and white photograph of Neil Bourne, elected Senior Research Fellow in Physics and SERC Advanced Research Fellow in 1993.

Records the totals for necessary expenses divided into five sections:

Quarterly Expenses Michaelmas term 1821 – Easter term 1904
For bills submitted including:
Laundress
Chimney sweep
College letters and stamps
Combination room and Hall fires
Butler's bill
Lamps and candles
Cooks wages
Contribution money and Marshalls wages
School keeper
Town crier
Cook for festivals
Chapel cleaning
Library and Cloister sweeping
Stewards paper, pen and ink
Newspaper account
Paper for May examinations
Plates and dishes

Stewards Balance Sheets 1904-1928
Signed by the Auditors (Mr Elworthy) of Peters Elworthy & Moore from year 1922/23

Receipts includes:
From kitchen – wine and gas
Baths
Profits on cycle sheds
Use of telephone
Contributions towards College servants and maintenance of the establishment

Expenses include:
College sizings
Coals
Gas
Water
Licences
Butler’s disbursements
Miss Pate (typewriting)
University Press
Individual’s names [but no details as to what the payments are for]

Assistant Stewards Balance Sheets 1923-1926

Balance Sheets for the Wine and Commons Accounts 1926-1928

Stewards Audit Sheets 1907-1916
Gives Bursar’s credit and debit to the Steward

Records the totals for necessary expenses divided into four sections:

Quarterly Expenses:
For bills submitted including:
Laundress
Chimney Sweep
College letters and stamps
Combination room and Hall fires
Butler's bill
Lamps and candles
Cooks wages
Chapel cleaning
Library and Cloister sweeping
Contribution money and Marshalls wages
School keeper
Stewards paper, pen and ink
Braziers bill
Plates and dishes
Draper's bill

Taxes and Abatement for the Year
Window tax
Land tax for various places including St Giles, Longstanton, Grainthorpe, Saltfleet
Lodge tax

Poor Article for the Year
Poor….[followed by a surname]
Mrs Briggs Annuity (1815-1821)
Grainthorpe Sunday School
Subscription to Addenbrookes Hospital

Quarterly Reparations
Gives occupation usually with the name of tradesman follows in brackets. Includes:
Brazier
Plumber
Painter
Stone Mason
Carpenter
Slater
Bricklayer
Ironmonger
Upholsterer

Records totals for necessary expenses divided into four sections:

Quarterly Expenses:
For bills submitted including:
Chimney Sweep
Cook
Brooms
Coals – also coals for Combination Room and Brewhouse
Steward’s Book
Bakers’ Bill
Laundress
Insurance of St Giles’s Tenements
Butler’s Bill
Lamps & candles & stamps
Combination Room
College letters
Cleaning Chapel and Greens for Xmas
Cleaning Library and Cloisters
Carriage of game from Audley End
Gardener
2 dozen soup plates
Mending the College Register
Mr Dean for 5 degrees
Town cryer
Carriage of candles from London
Christmas boxes
Contribution money and Marshall’s wages
Bookseller

Taxes and Abatement for the Year
Window tax
Land tax for various places including St Giles, Longstanton, Grainthorpe, Saltfleet
Lodge tax

Poor Article for the Year
Poor….[followed by a surname]
Prisoners in the Town goal
Prisoners in the Castle
Fire at Chesterford, Biggleswade

Quarterly Reparations
Gives occupation and the name of tradesman follows in brackets
Basket maker
Blacksmith
Brazier
Bricklayer
Draper
Clockmaker
Lamps
Cooper
Glazier
Gardener
Grinding knives
Ironmonger
Joyner (spelt Joiner from 1796, from 1800 called carpenter)
Painter
Pavier
Pump Maker
Rope Maker
Silversmith
Stone Mason
Tin-man
Wheelwright

Records quarterly totals for necessary expenses including:

(1) Steward’s book and Necessary expenses book
(2) a decanter for the Combination room
(3) cleaning Chapel and greens
(4) booth for the clock
(5) bills – cook, laundress, candle, butler, baker, lamps, tin-man, cooper, smith, bricklayer, joiner, glazier, stone mason,
(6) sweeping the kitchen chimney
(7) University waits
(8) letters from... (name given)
(9) Blue coat
(10) coals
(11) newspapers
(12) Library and Combination room servants
(13) poor money
(14) wine for Commencement supper and Magdalene Day
(15) prisoners in the town goal and Castle
(16) baker’s and miller’s Xmas boxes
(17) British troops in Germany
(18) sufferers by fire
(19) a pair of bellows for the Combination room
(20) binding Berriman’s sermons

Records quarterly totals for necessary expenses including:

(1) wine - King's birthday, All Saints, 5th November, Sacrament
(2) tablecloths
(3) cleaning the Chapel's candlesticks
(4) bills - cook, butler, candle, baker, pewterer, glazier, bricklayer, carpenter, painter, plumber, chimney sweep, mason, laundress
(5) College sizings (butter and cheese)
(6) Xmas boxes for baker, miller, chimney sweep, the smiths
(7) greens for the Chapel
(8) glasses for the Combination room
(9) letters (specifies who from)
(10) Red coat, Blue coat
(11) Coal porter
(12) Library and Combination room servants
(13) Stewards paper and pens
(14) newspaper
(15) Corporation rent
(16) booth for the clock
(17) cook and wine for Magdalene day
(18) prisoners at the town goal and in the castle
(19) poor money - widows, a decayed tradesman, a blind man, a New England man with 12 children, several persons burnt with lightening, a man with the bloody flux, shipwrecked men, two foreign princes recommended by the King, Algerine slaves
(20) subscription to the Bridge

Colour photograph of Natasha McDowell, Research Fellow.